Best Video Conferencing Software for Business in 2023 – Video conferencing software is a vital tool for businesses that need to communicate and collaborate with remote teams, clients, partners, and customers. Video conferencing software allows you to host online meetings, webinars, training sessions, presentations, and more with high-quality audio and video, screen sharing, chat, recording, and other features.
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However, not all video conferencing software is created equal. There are many factors to consider when choosing the best video conferencing software for your business, such as:
- Pricing: How much does the software cost and what features are included in each plan?
- Ease of use: How easy is it to set up, join, and host video conferences with the software?
- Security: How secure is the software and what encryption and authentication methods are used?
- Compatibility: How compatible is the software with different devices, operating systems, browsers, and applications?
- Scalability: How well does the software handle large numbers of participants and concurrent meetings?
- Support: How reliable and responsive is the customer support and technical assistance?
Best Video Conferencing Software for Business in 2023
To help you find the best video conferencing software for your business needs, we have reviewed and ranked some of the most popular and reputable options available in 2023. Here are our top picks:
GoToMeeting: Best Overall Video Conferencing Software
GoToMeeting is one of the most widely used and trusted video conferencing software in the market. It offers a simple and intuitive interface, high-quality audio and video, screen sharing, cloud recording, transcription, drawing tools, meeting lock, breakout rooms, polls, surveys, and more.
GoToMeeting also integrates with various apps and platforms, such as Microsoft Office 365, Google Calendar, Slack, Salesforce, Zapier, and more. It supports up to 250 participants and 25 HD video feeds per meeting. It also has a mobile app that allows you to join or host meetings from anywhere.
GoToMeeting has a free plan that allows you to host up to 40-minute meetings with up to three participants. The paid plans start from $12 per month per organizer for up to 150 participants and unlimited meeting time. You can also try GoToMeeting for free for 14 days.
RingCentral: Best Video Conferencing Software for Small Businesses
RingCentral is a cloud-based communication platform that offers video conferencing, phone calls, messaging, faxing, file sharing, and more. It is designed for small businesses that need an affordable and easy-to-use solution to communicate with their teams and customers.
RingCentral’s video conferencing feature allows you to host online meetings with HD audio and video, screen sharing, chat, annotation, whiteboard, polling, breakout rooms, recording, encryption, waiting rooms, and more. It also integrates with various apps and platforms, such as Google Workspace, Microsoft 365, Salesforce, Zendesk, Zoho CRM, Slack, Dropbox, and more.
RingCentral supports up to 200 participants per meeting. It has a free plan that allows you to host up to 40-minute meetings with up to 100 participants. The paid plans start from $14.99 per month per user for up to 24-hour meetings with up to 100 participants. You can also try RingCentral for free for 15 days.
Zoho Meeting: Best Video Conferencing Software for Growing Teams
Zoho Meeting is a part of Zoho’s suite of online productivity and collaboration tools. It allows you to host online meetings and webinars with HD audio and video, screen sharing, chat, recording, moderation, encryption, registration, reporting, and more.
Zoho Meeting also integrates with other Zoho apps, such as Zoho CRM, Zoho Projects, Zoho Calendar, Zoho Mail, and more. It also supports integration with third-party apps, such as Google Calendar, Outlook, Slack, Zapier, and more. It supports up to 100 participants per meeting and up to 250 attendees per webinar.
Zoho Meeting has a free plan that allows you to host up to 40-minute meetings with up to three participants and up to 10 attendees per webinar. The paid plans start from $8 per month per host for up to 100 participants per meeting and $15 per month per host for up to 25 attendees per webinar. You can also try Zoho Meeting for free for 14 days.
Video conferencing software is an essential tool for businesses that need to communicate and collaborate with remote teams, clients, partners, and customers. However, choosing the best video conferencing software for your business can be challenging, as there are many options available with different features, prices, and benefits.
In this article, we have reviewed and ranked some of the best video conferencing software for business in 2023, based on various factors such as ease of use, security, compatibility, scalability, and support. We have also highlighted the pros and cons of each software and provided links to their websites for more information.
We hope this article has helped you find the best video conferencing software for your business needs. However, we recommend that you also do your own research and compare different options before making a final decision. You can also take advantage of the free trials and demos offered by most video conferencing software providers to test their features and performance before committing to a plan.
Frequently Asked Questions (F&Qs)
What are the 2 main types of video conferencing systems?
There are two main types of video conferencing systems:
- On-premise video conferencing systems: These systems are installed and managed by the organization that uses them. They typically require a dedicated hardware infrastructure, such as a codec or video conferencing appliance. On-premise systems offer the highest level of security and control, but they can be more expensive to set up and maintain.
- Cloud-based video conferencing systems: These systems are hosted and managed by a third-party provider. They typically do not require any dedicated hardware infrastructure, and they can be accessed from any device with an internet connection. Cloud-based systems are more affordable than on-premise systems, but they may offer a lower level of security and control.
Here is a table that summarizes the key differences between on-premise and cloud-based video conferencing systems:
| Factor | On-premise | Cloud-based |
|---|---|---|
| Cost | More expensive | Less expensive |
| Security | Higher level of security | A lower level of security |
| Control | More control | Less control |
| Scalability | More scalable | Less scalable |
| Ease of use | More difficult to use | Easier to use |
The best type of video conferencing system for your organization will depend on your specific needs and requirements. If you need the highest level of security and control, then an on-premise system may be the best option for you. If you are looking for a more affordable and easy-to-use system, then a cloud-based system may be a better choice.
Which is one of the popular video conferencing applications?
Zoom is one of the most popular video conferencing applications, and it is known for its ease of use and high-quality audio and video. Zoom offers a free plan with limited features and paid plans with more features and scalability.
Which is the most popular software for video conferencing?
Google Meet is a video conferencing application that is part of the G Suite productivity suite. Google Meet is easy to use and integrates with other Google products, such as Gmail and Google Calendar.
What is the new technology in video conferencing?
- AI-powered meeting assistants: These assistants can help with tasks such as scheduling meetings, taking notes, and following up on action items.
- Virtual reality (VR) and augmented reality (AR): These technologies can be used to create more immersive and engaging video conferencing experiences.
- Real-time translation: This technology can be used to translate conversations in real-time, making it easier for people from different countries to communicate.
- Bandwidth optimization: This technology can be used to improve the quality of video conferencing calls, even when there is limited bandwidth.
- Collaboration tools: These tools can be used to share files, collaborate on documents, and whiteboard together during video conferencing calls.
Is Google Meet still unlimited time?
No, Google Meet is no longer unlimited time for free accounts. As of July 13, 2021, group video calls for free accounts are limited to 60 minutes. However, one-on-one calls are still unlimited.
If you need longer meetings, you can upgrade to a paid Google Workspace plan. The Business Starter plan starts at $6 per user per month and includes unlimited meeting time for up to 100 participants.
Here is a table that summarizes the meeting time limits for Google Meet:
| Account type | Meeting time limit |
|---|---|
| Free | 60 minutes for group calls, unlimited for one-on-one calls |
| Business Starter | Unlimited for group calls, unlimited for one-on-one calls |
| Business Standard | Unlimited for group calls, unlimited for one-on-one calls |
| Business Plus | Unlimited for group calls, unlimited for one-on-one calls |
| Enterprise | Unlimited for group calls, unlimited for one-on-one calls |
How much is Google Meet per month?
The pricing for Google Meet depends on the plan you choose. Here are the different plans and their pricing:
- Business Starter: $6 per user per month
- Business Standard: $12 per user per month
- Business Plus: $18 per user per month
- Enterprise: Custom pricing
All plans include unlimited meeting time for up to 100 participants. The Business Starter plan also includes 30GB of cloud storage per user, while the Business Standard and Business Plus plans include 100GB and 200GB of cloud storage per user, respectively.